Proof of Vaccination Requirement

for Health and Wellness Locations






Beginning September 22, 2021, the Government of Ontario will have a new mandate in place that requires patrons of some non-essential businesses to provide proof of identification and proof of being fully vaccinated against COVID-19. There are limited exceptions to this mandate and it applies in several settings including gyms, indoor areas of restaurants, sporting events, cinemas, and more. 

Like we have done since the beginning of the pandemic, the YMCA of Three Rivers will continue to follow all government-mandated requirements, in an effort to keep our community safe and keep our locations open.  This new mandate will be applied across all of our Health and Wellness locations, which include:

  • A.R. Kaufman Family YMCA (Kitchener) 
  • Chaplin Family YMCA (Cambridge) 
  • Guelph Y (Guelph) 
  • Stork Family YMCA (Waterloo) 
  • St. Marys YMCA (St. Marys) 
  • Stratford Y (Stratford)

As with all of the safety processes that we have been mandated to implement, we know that we can rely on your patience and kindness as we learn how to navigate this new process together.

While this new mandate does not require anyone entering the Y for work purposes (including volunteers) to show proof of vaccination, the YMCA of Three Rivers has chosen to implement an Employee and Volunteer Vaccination and Disclosure Policy that will come into effect as of September 20, 2021. This is a policy that our Y is choosing to implement and it applies to employees and volunteers across every YMCA program and service.

How will this impact your Y experience?

Starting on September 22, 2021, as part of our regular COVID-19 screening process each time you visit the Y you may be required to provide proof of full vaccination or a documented medical exemption along with a piece of identification that shows your name and date of birth. 

Here are the proof of full vaccination or documented medical exemption requirements:

  • Under the age of 12: Not required for any activity
  • Between the ages of 12 to 18: Only required if you are using the conditioning centre or spectating
  • Over the age of 18: Required for all activities

Based on the requirements mandated by the government, anyone unable to meet the above criteria will not be allowed to enter our Health & Wellness locations. If and when you are able to meet these requirements you will be granted entry once again.

Starting September 22, 2021

How can you be prepared for this change?

This is a change for all of us, and change is not always easy. One of the most important things you can do to help us is demonstrate patience and kindness as you go through our new screening process. 

Additionally, here are three suggestions to consider:

1. Arrive early - We are anticipating that this process will cause some lineups during peak times, so please plan on arriving at least 15 minutes ahead of your activity time.

2. Download or print your vaccine receipt - Get your proof of vaccination by visiting the Government of Ontario website here.

3. Ensure all your documents are ready each time you visit - According to the official guidance from the Ministry of Health, we are not allowed to retain any information provided that is related to this new proof of vaccination mandate, so please ensure you have all of your documents ready each time you visit.  

Useful Definitions and Examples

According to the Ministry of Health, an individual is considered fully vaccinated if they have received:

  • The full series of a COVID-19 vaccine authorized by Health Canada, or any combination of such vaccines, or 
  • One or two doses of a COVID-19 vaccine not authorized by Health Canada, followed by one dose of a COVID-19 mRNA vaccine authorized by Health Canada, or
  • Three doses of a COVID-19 vaccine not authorized by Health Canada; and 
  • They received their final dose of the COVID-19 vaccine at least 14 days before providing the proof of being fully vaccinated.

According to the Ministry of Health, for a documented medical exemption to be considered valid, it must contain all of the following:

  • Name and contact information of the physician or registered nurse
  • Logo or letterhead identifying the physician or registered nurse
  • Statement that there is a medical reason for the individual’s exemption from being fully vaccinated against COVID-19 
  • Any effective time-period for the medical reason which includes the date the patron is seeking access to the business or organization

Examples of identification containing your name and date of birth:

  • Birth certificate 
  • Citizenship card 
  • Driver’s license 
  • Government (Ontario or other) issued identification card, including health card 
  • Indian Status Card /Indigenous Membership Card 
  • Passport 
  • Permanent Resident card

We're here to help

If you have any questions or need support at any time, the best way to connect with us is via email. Our email address is: info(at) (when you're emailing us please replace the (at) with the @ symbol).